The Invoice Receipt Report page presents a list of all accounts in scope for the client, showing account related information as well as a spend Pending Dashboard is a powerful interactive report that provides you the ability to monitor invoice activity, immediately locate accounts that need updated credentials, and see the status of late or missing invoices - plus you can see a cost trend of the last six months for the account, based on the current month.
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The invoice expectancy legend identifies the status of the expected invoices.
The green check mark indicates OK.
The amber check mark indicates Soon.
The red triangle indicates Pending.
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In each column, there is information or a link that displays different invoice trending report options.
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Navigating the dashboard
There are two tabs at the top of the dashboard that allow you to toggle between two views:
Reviewing the By Validation Type tab
What type validation was triggered for the invoice? You can quickly see the data points for each category. Each of these categories correlates with the report detail tabs below.
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Validation Type | What it means… |
|---|---|
Drop Account | The account is no longer on the portal - it appears to have been dropped. |
User & Password | The portal credentials are not working as expected. |
Pending Email | Asignet is waiting for the invoice to arrive via email. |
Pending in Portal | Asignet is waiting for the invoice to be posted to the vendor’s portal. |
Manual Invoice Pending | Asignet is performing manual data entry to process the invoice. |
In Process | The number of invoices activity in-process of being retrieved and loaded. |
Lack of Configuration | There are portal configuration items that are preventing a successful invoice retrieval. |
Unclassified | An invoice did not fall into one of the above categories. |
Reviewing the By Access Type tab
This summarizes the total number of invoices pending actions and then by the invoices' the primary receipt method. You can quickly see the data points for each category. Each of these categories correlates with the report detail tabs below.
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Access Type | What it means… |
|---|---|
Total Pending | The total number of pending invoices, regardless of receipt method. |
Portal | The number of invoices expected via the vendor’s portal. |
The number of invoices expected via email. | |
Manual | The number of invoices expected via manual processing by Asignet. |
Navigating the report detail for By Validation Type
When you are interacting with the dashboard on the By Validation Type view, the detail reports below give you the list of accounts that meet the specific validation criteria. Select the appropriate report tab to refresh the account results.
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Navigating the report detail for By Access Type
When you are interacting with the dashboard on the By Access Type view, the detail reports below give you the list of accounts that meet the specific invoice receipt method. Select the appropriate report tab to refresh the account results.
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Columns available for the detailed reports
Column Name | Description |
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Provider |
The vendor of the invoice. |
Account |
Click on the account number to |
End Date
see the account record. You can edit account fields in this pop-up window, such as description, vendor ID, remit ID, and GL definition.  | |
Account Description | The client provided description for this account. You can click on the Account Number to modify the description, if needed. |
Access | Displays the method of getting the invoice.
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User Login | Displays the login ID for the invoice. |
Expected Invoice Status | Shows the expectancy for the invoice. Hover over the icon to display the day of the month the invoice is expected.
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Days in Red | How many days has the invoice been considered “missing”? |
Expected Date | Displays the day of the month the invoice is expected. |
Max Day
Displays the max day.
Justification
Displays the justification.
Q Invoices |
This is the number of invoices processed for |
the account. Click the number to display a list of all invoices processed |
in a |
pop-up window. |
Account Payment Method
Displays the payment method for the account, if provided by the client. This could be a check or electronic funds transfer (EFT).
Account Payment Group
Displays the payment group for the account, if provided by the client.
AP Match
Shows if the account matches the accounts payable (AP) accounts provided by the client during implementation. Hover over the icon to display the account number for the invoice.
Monthly Trend
Displays the monthly trend of invoice spend. This can be adjusted using the filter capability.
Invoice in Error
Displays a warning indicating an invoice has problems matching the Header and Details information. Click the warning to show the issue details.
Last AW
Displays the date that the Asignet robot last checked for an invoice (if it is accessed by portal).
Rate Run
Displays the average run rate of the invoice for the period in the trend.
Comments USA
Click the text to view any comments related to the invoice.
Last Comment
Click the text to view last comment related to the invoice.
Comment History
Click the magnifying glass icon to search the comment history.
Filter Report List
Click Filters to expand the section to display the filter options.
The information can be filtered by:
From: Select the specific start month from drop-down list.
To: Select the specific end month from drop-down list.
Country: Select the specific country from drop-down list.
Vendor: Select the specific vendor from drop-down list.
AP: Select the specific AP match from drop-down list.
Expected Invoice: Select the specific expected invoice status from drop-down list.
Access: Select the specific access method from drop-down list.
Account Status: Select the specific account status from drop-down list.
Click Search to display list.
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The list can be exported to a spreadsheet by clicking the XLS icon.
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New Account
Click New Account to open a new window to add an account.
Perform the following steps:
Select the specific provider from drop-down list.
Enter the account number.
Enter any relevant comments.
Click Submit to apply changes or click Cancel to abort the operation.
Account/AP Tracking
Click Account/AP Tracking to access the Accounts/AP page, which provides a view that identifies the accounts for each vendor.
Export
Click Export to open a new window to export a list of vendor invoices.
The list can be exported to a spreadsheet by clicking the XLS icon.
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Image | The robot will take a picture of the portal, if an error is encountered during invoice retrieval. |
ATD - Status | What is the status of the invoice? Typically reflects the validation type (i.e. lack of configuration). |
ATD - Modified User | The last user to modify the record. |
ATD - Modified Date | The last date the record was updated. |
ADT - Comment | Comments made by the Asignet user modifying the record. |
Monthly Trend - 6 Months | Shows the invoice amount for the last six (6) months. |